Archiving Policy

1. Introduction

Andalasian Livestock (ALive) is committed to the long-term preservation, integrity, discoverability, and continued accessibility of the scholarly research it publishes.

The journal recognizes that the scholarly record must remain available beyond the operational lifespan of individual websites, publishing platforms, software systems, and journal management teams. Digital preservation is therefore an essential component of responsible scholarly publishing and research communication.

As a peer-reviewed, open-access journal in animal science and livestock research, Andalasian Livestock acknowledges its responsibility to safeguard published articles, associated metadata, and relevant supplementary materials against avoidable loss, corruption, technological obsolescence, and disruption of publishing services.

This Archiving Policy establishes the journal's preservation objectives, responsibilities, recommended technical arrangements, author self-archiving provisions, and procedures for maintaining access to the published scholarly record.

The policy is informed by the Principles of Transparency and Best Practice in Scholarly Publishing and relevant guidance from the Committee on Publication Ethics (COPE).

2. Description

2.1. Digital Archiving

Digital archiving refers to the organized retention and management of digital content so that it can be located, retrieved, and used over time.

For scholarly journals, archived materials may include published articles, bibliographic metadata, supplementary files, editorial notices, and other materials forming part of the permanent publication record.

2.2. Digital Preservation

Digital preservation refers to the policies, processes, and technical measures intended to maintain the authenticity, integrity, usability, and accessibility of digital materials over time.

Digital preservation extends beyond retaining a copy of a file. It may involve distributed storage, integrity checking, preservation metadata, format management, restoration procedures, and arrangements for continued access when the original publisher or platform is unavailable.

2.3. Backup

A backup is a separate copy of digital information maintained to support recovery from accidental deletion, system failure, corruption, or another operational incident.

Backups are an important component of operational resilience but do not, by themselves, constitute a comprehensive long-term digital preservation strategy.

2.4. Third-Party Preservation Services

Third-party preservation services are independent systems or organizations that preserve scholarly publications outside the journal's primary hosting environment.

Examples include:

PKP Preservation Network (PKP PN)

A distributed digital preservation service designed for eligible journals using Open Journal Systems.

Portico

A digital preservation service that preserves scholarly electronic content under applicable participation and access arrangements.

LOCKSS and CLOCKSS

Distributed preservation approaches that maintain copies of scholarly content through participating preservation networks.

The availability of these services does not establish that a particular journal participates in them. Participation and deposit status must be verified separately.

2.5. Author Self-Archiving

Author self-archiving is the practice of depositing a permitted version of a scholarly work in an institutional repository, disciplinary repository, preprint server, or another suitable online location.

Self-archiving supports dissemination and access but is not a substitute for publisher-managed preservation of the official publication record.

2.6. Version of Record

The Version of Record is the definitive scholarly article as formally published by the journal, including its final editorial and production changes and associated publication metadata.

The Version of Record may subsequently be associated with corrections, expressions of concern, retraction notices, or other formal updates.

3. Policy

3.1. Commitment to Long-Term Preservation

Andalasian Livestock is committed to maintaining the scholarly record of its published articles and supporting their long-term accessibility.

The journal should establish and maintain appropriate preservation arrangements that reduce the risk of content loss resulting from:

  • Website or server failure.

  • Hardware malfunction.

  • Cybersecurity incidents.

  • Accidental deletion or file corruption.

  • Software or platform migration.

  • Organizational restructuring.

  • Changes in hosting arrangements.

  • Natural disasters or other operational disruptions.

  • Suspension or cessation of journal publication.

Preservation arrangements should be appropriate to the journal's resources, technical infrastructure, and publishing responsibilities.

3.2. Scope of Preserved Content

The journal's preservation strategy should cover, as applicable:

  1. Final published articles.

  2. Article PDF files and other published formats.

  3. Bibliographic metadata.

  4. Article identifiers and publication information.

  5. Supplementary materials hosted by the journal.

  6. Corrections, expressions of concern, and retraction notices.

  7. Relevant links between articles and post-publication notices.

  8. Issue and volume information.

  9. Other materials forming part of the published scholarly record.

The scope of content deposited with external preservation services must reflect the actual capabilities and terms of those services.

Confidential peer-review records and unpublished submissions are subject to separate institutional recordkeeping and data protection requirements and should not automatically be treated as public archival content.

3.3. Official Journal Website

Andalasian Livestock makes its published scholarly content available through its official website:

https://alive.lppm.unand.ac.id/index.php/alive

The journal should maintain the website as the primary point of access to its published articles and related publication information.

Website availability is supported by appropriate technical maintenance, but the journal recognizes that online hosting alone does not ensure long-term preservation.

Independent preservation and recovery arrangements should therefore complement the primary website.

3.4. Publisher-Managed Archiving

The journal and its authorized publishing or technical management unit should maintain appropriate internal archival arrangements for published content.

These arrangements should support:

  • Secure storage of publication files.

  • Maintenance of publication metadata.

  • Recovery from operational incidents.

  • Controlled access to administrative systems.

  • Appropriate backup procedures.

  • Verification of file integrity.

  • Continuity during system upgrades and migrations.

Responsible technical unit: [INSERT VERIFIED RESPONSIBLE UNIT]

Internal archival storage arrangements: [INSERT VERIFIED ARRANGEMENTS]

Backup frequency and retention: [INSERT VERIFIED SCHEDULE AND RETENTION RULES]

The journal must not publish specific backup frequencies, locations, or security guarantees without confirming that the arrangements are operational.

3.5. Independent Digital Preservation

Andalasian Livestock should maintain or establish an appropriate independent digital preservation arrangement to reduce reliance on a single website or hosting environment.

The journal may use recognized preservation services, including PKP Preservation Network, Portico, or another suitable service, subject to actual eligibility, activation, participation, and successful content deposit.

Verified preservation service or services: [INSERT CONFIRMED ACTIVE SERVICES]

Participation or agreement reference: [INSERT VERIFIED INFORMATION, IF APPLICABLE]

Confirmed scope of preserved content: [INSERT VERIFIED CONTENT COVERAGE]

Date of most recent verification: [INSERT VERIFIED DATE]

The journal must distinguish between the following conditions:

  • A preservation service being considered.

  • A preservation plugin being installed.

  • A plugin being enabled or configured.

  • A journal being accepted into a preservation service.

  • Published content being successfully deposited.

  • Deposited content being confirmed as preserved.

Only services and preservation statuses supported by evidence should be described as active.

3.6. PKP Preservation Network

If Andalasian Livestock participates in the PKP Preservation Network, the journal should maintain the relevant OJS plugin and satisfy the service's applicable participation and technical requirements.

The responsible administrator should verify:

  1. Plugin installation and compatibility.

  2. Plugin activation.

  3. Applicable participation agreements or terms.

  4. Journal eligibility and registration status.

  5. Successful submission or transfer of preservation packages.

  6. Deposit or preservation status reported by the service.

  7. Any errors requiring corrective action.

The presence of the PKP PN plugin in OJS does not, by itself, establish that journal content has been successfully preserved.

The journal should publish a statement of active PKP PN participation only after the relevant status has been verified.

3.7. Portico Preservation

If Andalasian Livestock participates in Portico, the journal or its authorized publisher should verify that an applicable preservation arrangement covers the journal's content.

Verification should establish:

  • The relevant publisher or institutional agreement.

  • Whether Andalasian Livestock is included in the arrangement.

  • The publication formats covered.

  • The applicable content delivery or deposit mechanism.

  • The preservation status of submitted content.

  • Any conditions governing access to preserved materials.

Participation by another journal at the same institution does not automatically establish participation by Andalasian Livestock.

The journal should not claim Portico preservation without evidence that the journal is covered by the applicable arrangement.

3.8. LOCKSS, CLOCKSS, and Other Services

The journal may evaluate additional preservation services where appropriate.

Any claim of participation in LOCKSS, CLOCKSS, or another preservation network must be supported by an actual agreement, registration, deposit record, or other reliable evidence.

The journal should avoid presenting the names of preservation services as active partnerships solely because they are widely used in scholarly publishing.

3.9. Persistent Identifiers

The journal should maintain persistent identifiers for published articles where such identifiers have been assigned.

Digital Object Identifiers (DOIs) support reliable citation and linking, including when website addresses change.

The journal should ensure that DOI metadata and target URLs are maintained accurately.

DOI registration and resolution improve discoverability and linking but do not, by themselves, preserve the full text of an article.

The journal should distinguish persistent identification from independent preservation.

3.10. Publication Metadata

Andalasian Livestock should maintain accurate and structured metadata for its published content.

Relevant metadata may include:

  • Article title.

  • Author names and affiliations.

  • Abstract and keywords.

  • Journal title.

  • Volume, issue, and publication date.

  • DOI or other persistent identifier.

  • Article URL.

  • Copyright and licensing information.

  • Relevant funding information.

  • Links to corrections or retraction notices.

The journal should support appropriate metadata dissemination and harvesting where available through its publishing platform.

Accurate metadata facilitates discoverability, citation, migration, and preservation.

3.11. Open Access and Licensing

Andalasian Livestock publishes its articles under the Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International license (CC BY-NC-SA 4.0).

The journal's archiving arrangements should preserve or accurately represent relevant copyright and licensing information.

The license permits noncommercial sharing and adaptation subject to attribution and ShareAlike requirements.

The preservation and redistribution of content must respect applicable third-party rights and any separately identified licensing restrictions.

Further details are provided in the journal's Open Access Policy and Intellectual Property Policy.

3.12. Author Self-Archiving

Andalasian Livestock permits authors to deposit versions of their articles in appropriate repositories in accordance with the journal's published Repository Policy.

Permitted versions include:

Submitted Manuscript (Preprint)

The author's manuscript before peer review.

Accepted Manuscript (Postprint)

The version accepted following peer review but before final journal production.

Published Version (Version of Record)

The final article as formally published by Andalasian Livestock.

Authors should clearly identify the deposited version and provide appropriate acknowledgment of the journal publication.

Once the article has been published, authors should provide a full citation and a link to the Version of Record, preferably using the DOI.

Authors must comply with applicable licensing terms and respect any rights associated with third-party material.

3.13. Institutional and Disciplinary Repositories

The journal encourages authors to deposit their work in suitable institutional, disciplinary, or other reputable repositories.

Repositories can increase the visibility and accessibility of published research and provide additional access points.

However, the journal should not assume that every repository provides equivalent long-term preservation guarantees.

Authors are encouraged to select repositories with appropriate access, metadata, sustainability, and preservation arrangements.

3.14. Preservation of Supplementary Materials

Where supplementary materials form part of a published article, the journal should make reasonable arrangements for their continued accessibility.

Supplementary materials may include:

  • Additional tables and figures.

  • Experimental protocols.

  • Data dictionaries.

  • Research questionnaires.

  • Supporting analytical files.

  • Other materials necessary to interpret the article.

Large datasets, software, or specialized research outputs may be more appropriately deposited in trusted external repositories.

Authors should identify relevant external repository records and persistent identifiers when available.

The journal's preservation arrangements may not cover materials hosted solely on external platforms.

3.15. Research Data Preservation

Preservation of published articles is distinct from long-term stewardship of underlying research datasets.

Authors remain responsible for complying with applicable institutional, funder, ethical, and legal requirements concerning research data retention and sharing.

The journal encourages the use of suitable data repositories where ethically and legally permissible.

Restrictions involving confidential farm records, personal information, proprietary breeding data, or other sensitive materials must be respected.

Research data preservation and availability requirements are addressed in the Data and Reproducibility Policy.

3.16. Preservation of Corrections and Retractions

The journal should preserve the historical scholarly record, including formal post-publication notices.

Corrections, expressions of concern, and retraction notices should remain accessible and clearly linked to the affected articles.

Retracted articles should ordinarily remain available with a prominent retraction indication, except where exceptional legal or ethical circumstances justify restricted access or removal.

Substantive changes to published articles must not be implemented silently.

These requirements should be applied consistently with the Post-Publication Discussions and Corrections Policy.

3.17. Integrity and Authenticity of Archived Content

The journal should implement appropriate measures to reduce the risk of unauthorized alteration or corruption of archived materials.

Measures may include:

  • Controlled access to source files.

  • Checksums or other file integrity verification methods.

  • Appropriate backup and restoration procedures.

  • Preservation of publication metadata.

  • Documentation of substantive content changes.

  • Clear identification of the Version of Record.

Technical controls should be appropriate to the systems and services actually used.

3.18. Platform Migration and Technical Changes

When migrating to a new OJS version, server, domain, or publishing platform, the journal should take reasonable steps to protect existing publications.

Migration planning should address:

  1. Complete export or backup of publication files.

  2. Preservation of article metadata.

  3. Verification of article identifiers.

  4. Maintenance or redirection of article URLs.

  5. Preservation of issue and volume structures.

  6. Retention of correction and retraction notices.

  7. Testing of article access after migration.

  8. Verification of preservation service connections.

The journal should document significant migration activities and investigate identified content losses or inconsistencies.

3.19. Disaster Recovery and Service Continuity

The journal should maintain proportionate procedures for restoring access following significant technical or operational disruption.

The responsible technical unit should establish appropriate recovery responsibilities and escalation arrangements.

Disaster recovery procedure: [INSERT VERIFIED PROCEDURE]

Responsible recovery contact: [INSERT VERIFIED CONTACT]

Recovery objectives: [INSERT APPROVED OBJECTIVES, IF AVAILABLE]

The journal should not guarantee uninterrupted access or a specific recovery time without evidence that the relevant service levels can be achieved.

3.20. Cessation of Publication

If Andalasian Livestock ceases accepting submissions or publishing new issues, the journal and its authorized publisher should take reasonable steps to preserve previously published scholarly content.

A cessation or succession plan should address:

  • Continued accessibility of published articles.

  • Maintenance of relevant metadata and persistent identifiers.

  • Preservation of corrections and retraction notices.

  • Transfer or maintenance of archival responsibilities.

  • Continuation of applicable third-party preservation arrangements.

  • Communication with authors, readers, and relevant service providers.

  • Clear public information concerning the journal's status.

The journal should avoid promising a specific preservation outcome unless the necessary arrangements have been formally established.

3.21. Preservation Responsibilities

The journal's preservation strategy should assign clear responsibilities.

Editor-in-Chief

Oversees the journal's commitment to maintaining the integrity and continuity of the scholarly record.

Publisher or Authorized Management Body

Provides institutional and operational support for approved preservation arrangements.

Technical Administrator

Maintains the relevant OJS configuration, backups, technical records, and preservation service connections.

Editorial Office

Ensures that publication files, metadata, and post-publication notices are appropriately maintained.

Authors

Follow the journal's repository and licensing policies and maintain responsibility for underlying research data where applicable.

3.22. Transparency of Preservation Status

The journal should publish accurate information about its digital preservation arrangements.

Public statements should identify the preservation services that are actually active and, where appropriate, provide links to relevant confirmation records.

The journal should not claim participation in a preservation network solely on the basis of:

  • A plugin appearing in the OJS plugin gallery.

  • A plugin being installed.

  • A preservation service being used by another journal.

  • A proposed institutional agreement.

  • A planned technical implementation.

Preservation claims should be reviewed when services, agreements, or technical configurations change.

3.23. Periodic Review

The editorial team and responsible technical unit should periodically review the effectiveness of the journal's archiving and preservation arrangements.

The review should consider:

  • Current preservation service status.

  • Successful content deposits.

  • Missing or failed deposits.

  • Backup and restoration readiness.

  • Accessibility of archived files.

  • DOI and metadata accuracy.

  • Platform changes.

  • New preservation requirements.

The policy should be updated when significant changes occur.

4. Implementation and Procedures

4.1. Verification of Current Preservation Arrangements

Before publishing a statement identifying active preservation services, the journal should confirm:

  1. The service name.

  2. The journal's participation status.

  3. The responsible institutional or publisher agreement.

  4. The technical configuration.

  5. The scope of preserved content.

  6. Evidence of successful deposit or preservation.

  7. The most recent verification date.

The findings should be documented internally.

4.2. PKP Preservation Network Verification

If the journal intends to use PKP PN, the OJS administrator should:

  1. Check the compatibility of the PKP PN plugin with the installed OJS version.

  2. Verify that the plugin is installed and enabled.

  3. Review applicable participation requirements and agreements.

  4. Check the plugin's configuration and registration status.

  5. Review any available deposit status or preservation reports.

  6. Identify failed or pending deposits.

  7. Resolve technical errors where possible.

  8. Retain evidence of successful preservation activity.

The journal should not publish an unqualified statement of active PKP PN preservation until participation and content status have been verified.

4.3. Portico Verification

Where institutional participation in Portico is proposed or believed to exist, the journal management should:

  1. Confirm the relevant agreement with the authorized institutional contact.

  2. Verify that Andalasian Livestock is included.

  3. Identify the required content delivery process.

  4. Confirm the content types and publication periods covered.

  5. Obtain available evidence of deposit or preservation status.

  6. Record the responsible contact and verification date.

Participation by the institution or another journal does not automatically establish coverage for Andalasian Livestock.

4.4. Backup Procedures

The responsible technical unit should establish an approved backup procedure covering the components necessary for journal recovery.

These may include:

  • OJS database.

  • Published article files.

  • Supplementary files.

  • Relevant configuration information.

  • Publication metadata.

  • Other essential operational records.

Backups should be protected against unauthorized access and accidental loss.

Restoration procedures should be tested where practicable.

Approved backup schedule: [INSERT VERIFIED SCHEDULE]

Backup responsibility: [INSERT VERIFIED RESPONSIBLE UNIT]

4.5. Preservation of Article Files and Metadata

The editorial office should ensure that final publication files and essential metadata are complete and correctly associated with each article.

Where preservation deposits are automated, the responsible administrator should monitor relevant status information.

Where deposits are manual or externally managed, the responsible party should document the submission and confirmation process.

4.6. Monitoring and Error Resolution

The responsible administrator should investigate preservation failures or incomplete deposits.

The journal should maintain an appropriate record of:

  • Identified errors.

  • Affected articles or issues.

  • Corrective actions.

  • Follow-up verification.

  • Unresolved preservation risks.

4.7. DOI and Link Maintenance

The editorial office should review article DOI resolution and permanent links when significant website changes occur.

Broken links should be corrected where feasible.

The journal should update relevant registration metadata when article locations change.

4.8. Author Self-Archiving Guidance

The journal should maintain a public Repository Policy explaining which manuscript versions may be deposited.

Authors should be encouraged to provide accurate version labels, licensing information, and links to the final publication.

4.9. Publication of Preservation Information

The official Archiving Policy page should clearly identify the journal's verified preservation services.

Recommended public statement after verification:

"Andalasian Livestock preserves its published content through [VERIFIED PRESERVATION SERVICE(S)]. The journal's preservation arrangements cover [VERIFIED CONTENT SCOPE], subject to the applicable service terms."

If an independent preservation service has not yet been confirmed, the journal should state its commitment to establishing and verifying such arrangements rather than claiming that the service is already active.

4.10. Review and Approval

This policy should be reviewed by the Editor-in-Chief, the authorized journal management body, and the responsible technical administrator.

Operational statements must be confirmed before formal approval and publication.